Event Planning Resources

Room Reservations

CoE building maps: https://campusinfo.umich.edu/maps-wayfinding

CoE classrooms: http://caen.engin.umich.edu/classrooms/roomsearch

Lurie Engineering Center rooms:  https://rpm.engin.umich.edu/room-scheduling/

Duderstadt Center rooms: https://www.dc.umich.edu/spaces/reserve-rooms-labs-studios-and-event-spaces/

  • Submit an online form to reserve space
  • Usually no fee, unless food is served
  • Can use any caterer

North Campus Research Complex: http://ncrc.umich.edu/life-ncrc/services/requests

  • Click on NCRC Event Request to read guidelines and to submit an online form to reserve space
  • Must use approved caterer
  • Contact: NCRCEvents@umich.edu

UM Building Search: http://campusinfo.umich.edu/building-search

University Unions rooms (Michigan League, Michigan Union, Palmer Commons, or Pierpont Commons): http://conferences.umich.edu/meetings/venues/

  • These rooms have a fee
  • The only caterer that can be used in these rooms is Michigan Catering: https://catering.umich.edu/ 
  • Reservations can be made by student societies or staff with a short code

Student Life Campus Involvement UM room reservations: https://campusinvolvement.umich.edu/reserve-space

School of Music, Theater, and Dance rooms: http://www.music.umich.edu/about/facilities/rental.htm

  • These rooms have a fee
  • Food is not allowed

Major Performance Venue Rentals: https://campusinvolvement.umich.edu/topic/reservations 

UM Museum of Art rooms: https://umma.umich.edu/event-rentals

Catering

University approved vendors: http://procurement.umich.edu/buying/find-products-services/category/restaurants-and-catering

  • All approved vendors accept short codes

Environment Health & Safety Temporary Event Planning Requirements:  http://ehs.umich.edu/campus-life-safety/temporary-event-planning/

Marketing

Student communications: http://studentcommunications.engin.umich.edu/

  • Advertise to students via announcement and event correspondence through an online form system

Happening @ Michigan:  https://events.umich.edu/

  • See what’s happening around campus before you set the date for your event
  • The CoE pulls information from this calendar system to alert students of upcoming events
  • Make sure that you use Michigan Engineering, Graduate Students, and whatever other tags apply

Student Organization Resource Center: https://campusinvolvement.umich.edu/sorc/advertising-services

  • Advertising resources for societies

Transportation

Miscellaneous Resources

Center for Campus Involvement Event Planning101 Guide: https://campusinvolvement.umich.edu/content/event-planning-101

Info You Need to Know: http://ink.engin.umich.edu/

  • Click on the links find resources for fun activities, cultural events, etc.

Groundworks A/V equipment loans:  http://www.dc.umich.edu/Duderstadt-checkout

Facilities and Operations:  https://fo.umich.edu/requestServices.php

Guideline for Use of UM Grounds:
https://fo.umich.edu/outdoor_events/pdf/Guideline_for_Use_of_UM_Grounds.pdf

How to Host an Outdoor Event at UM: http://fo.umich.edu/outdoor_events/